TROOP 174 COMMITTEE POSITION RESPONSABILITIES
PROPOSED
The Troop Committee supports the troop’s adult and youth leaders in delivering a quality program to the troop’s Scouts.
The Role of the Troop Committee
What does it do in general?
Advise the
Scoutmaster on policies relating to Scouting and the chartered organization
Assure that quality
adult leadership is recruited and encourage adult leader training
Carry out the
policies and regulations of the Boy Scouts of America
Encourage leaders
Ensure active and
safe troop program that provides at least 10 days and nights of outdoor
programming per year
Assure adequate in
transportation and adult supervision when needed
Manage troop finances
Obtain and maintain
troop equipment
Provide adequate
meeting facilities
Provide a spiritual
tone for troop meetings and activities
Recruit and involve
troop committee members
Encourage advancement
opportunities and recognition
Support troop program
delivery
Support youth recruitment
THE SCOUTMASTER
In general the Scoutmaster and assistants train, eat, sleep, work with,
and provide adult supervision for the scouts. They may easily spend 60 hours a
month performing their duties.
Committee members encourage uniformed leaders and support the Troop
Program by doing much of the "behind the scenes" logistical
preparation and support. Committees should consist of from 2-4 adults and
should not require more than 4 hours of time per month.
Paradise Hills Troop 174 Committee Roles and Responsibilities
Chairperson
Duties
Organize the committee to see that all functions are delegated, coordinated, and completed
Maintain a close relationship with the chartered organization representative and the Scoutmaster
Interpret national and local policies to the troop
Prepare troop committee meeting agendas
Call, preside over, and promote attendance at monthly troop committee meetings and any special parent meetings that may be called
Ensure troop representation at monthly roundtables
Secure top-notch, trained individuals for Troop leadership
Secretary
Duties
Keep minutes of meetings and send out committee meeting notices
Handle publicity
Prepare a family newsletter and/or web site of troop events and activities
Conduct the troop resource survey
Plan for family night programs and family activities
At each meeting, report the minutes of the previous meeting
Treasurer
(Finance/Records) Duties
Handle all troop funds. Pay bills on recommendation of the Scoutmaster and authorization of the troop committee
Maintain checking and savings accounts
Train and supervise the troop scribe in dues collection and record keeping
Help Troop Scribe keep accurate records in the Troopmaster computer program
Supervise money-earning projects, including obtaining proper authorizations
Coordinate dues and campout fee collection
Lead in the preparation of the annual troop budget
Lead the Friends of Scouting campaign
Report to the troop committee at each meeting
Outdoor/Activities Coordinator Duties
Ensure a monthly outdoor program
Promote the National Camping Award
Promote, through family meetings, attendance at troop campouts, camporees, and summer camp to reach the goal of an outing per month, and 1- nights camping for each scout.
Coordinate permission to use camping sites
Secure tour permit, permission slips and medical forms for all troop activities
Serve as transportation coordinator
Secure Campmaster for each troop activity
Report to the troop committee at each meeting
Advancement
Coordinator Duties
Encourage Scouts to advance in rank
Arrange monthly troop boards of review and quarterly courts of honor
Make a prompt report on the correct form to the council service center when a troop board of review is held. Secure badges and certificates
Work with the troop scribe to maintain all Scout advancement records in Troopmaster
Develop and maintain a merit badge counselor list, and train counselors
Work with the troop librarian to build and maintain a troop library of merit badge pamphlets and other advancement literature
Report to the troop committee at each meeting
Membership
Coordinator Duties
Establish a systematic recruiting program for the troop
Develop and maintain good relations with Webelos leaders from P-174 , P-12 and P-7
Take charge of new enrollments during the year – collecting registrations, fees, medical forms, personal data, etc.
Interview new parents in the Troop
Discuss membership activity concerns with Scoutmaster
Help troop Scribe to maintain a current roster of scouts and leaders in Troopmaster
Distribute information on new scouts to leaders where needed
Interview and prepare transfer papers for any scout leaving the troop
Arrange for charter review and recharter annually
Plan the charter presentation
Report to the troop committee at each meeting
Chaplain Duties
Provide a spiritual tone for troop meetings and activities
Give guidance to the chaplain aide
Promote regular participation of each member in the activities of the religious organization of his choice
Visit homes of Scouts in time of sickness or need
Give spiritual counseling service when needed or requested
Encourage Boy Scouts to earn their appropriate religious emblems
Report to the troop committee at each meeting
Training
Coordinator Duties
Ensure troop leaders and committee members have opportunities for training
Maintain an inventory of up-to-date training materials, videotapes, and other training resources
Work with the district training team in scheduling Fast Start training for all new leaders
Maintain training records of adult leaders
Be responsible for BSA Youth Protection training within the troop
Encourage
periodic junior leader training within the troop and at the council and
national levels
Report to the troop committee at each meeting
Equipment
Coordinator Duties
Supervise and help the troop procure camping equipment
Work with the quartermaster on inventory, proper storage,
and maintenance of all troop equipment. Keep
equipment neat and orderly.
Make periodic safety checks on all troop camping gear,
and encourage troops in the safe use of all outdoor
equipment
Report to the troop committee at each meeting